There are 2 DfE resources that allows schools to search for pupils details.
Key to Success
- this allows users to search for for and download pupils’ end-of-Key Stage results data and their contextual indicators, including Pupil Premium information. It requires the pupil UPN.
Key to Success is no longer updated (from 2020) - it contains historical key stage data but all newer data is available on GIAP.
Get Information About Pupils (GIAP)
- this allows users to search for for and download pupils’ end-of-Key Stage results data and their contextual indicators, including Pupil Premium information. This allows all users to search by names and date of birth - it does NOT require the pupil UPN, but can be used as well.
This contains data going back to 2017-18 (Pupil Premium from 2020-21)
Using the websites
To access the Key to Success website you need to log-on to the DfE Secure Access website and then select KeytoSuccess.
To access the GIAP website you need to log-on to the DfE Secure Access website and then select Get Information About Pupils .
Each school has a super user/approver who controls access to school users, and can add these services to your log-on. Unfortunately the LA is unable to assist with log-on problems, but help resources are available by clicking on the ‘Need Help?’ button on the initial log-in pages.
The websites contain confidential pupil information. Please ensure you keep your log-on details secure.
Searching for pupils
Key to Success - click on NPD Pupil Search. You can search individually or do a block UPN search by entering up to 2000 pupil UPNs, either by keying-in individual UPNs, or by copying and pasting from a spreadsheet/Word list.
GIAP - click on Search without UPN. This then allows searching by combinations of names and date of birth. You can also search by UPN, including a block UPN search similar to Key to Success.
When using GIAP and searching without a UPN try different combinations of spellings and dates of birth particularly for unusual spellings, including only entering the first part of a surname or omitting one part of the forename, surname or dob combination just in case some of the details you have been given are incorrect (or different to what was entered by a previous school).
Downloading the pupil data
From the websites you then have the option to download the details of the pupils you have searched for via pupil lists, in different formats.
The websites also contain a pupil premium section where you can search for individual pupils to find pupil premium information or download lists of your pupil premium-eligible pupils (produced once a year by the DfE).
GIAP gives schools the same search facility functionality as the LA users so the LA are limited in what extra assistance they can provide. Older Key Stage results data is available in Key to Success but this can be obtained by school users by obtaining the UPN for a pupil(s) via GIAP if necessary and then searching in Key to Success. Contact details for limited assistance are below:
- Schools Data Team email: firstname.lastname@example.org
- Schools Data Team phone: 01603 222837 or 01603 222984
Please note, the above contacts cannot help with log-in problems with these websites - please refer to your school main super-user/approver.