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Early education and childcare

Documentation

Childcare Provider Information

Guidance and information to support childcare providers to claim early education:

Early Education Funding Agreement

Click the link for more information and guidance.

 Funding Agreement

Early Education Claim Period Documentation

Parent/Carer Documentation

Funding Entitlement Booklet - This document must be issued to parents and carers with Part 1 of the parent/carer claim form.  It provides information to families about the funding entitlements and how they can claim.

Parent/carer booklet (PDF, 427 KB)


Funding Entitlement Parent / Carer Claim Form - The claim form is mandatory.  Prior to issuing this form, please refer to the provider guidance below.

The form is split into 3 parts (these are new templates from Autumn 2025) -

  • Part 1 - provides guidance to complete Part 2 and 3 and QR codes to the booklet, tax-free childcare and universal credit childcare costs
  • Part 2 - must be completed every time a new entitlement is claimed or when their details (e.g. address) change
  • Part 3a Cycle of Eligibility Autumn Start - must be completed every time a new entitlement is claimed or when their funding details change
  • Part 3b Cycle of Eligibility Spring Start - must be completed every time a new entitlement is claimed or when their funding details change
  • Part 3c Cycle of Eligibility Summer Start - must be completed every time a new entitlement is claimed or when their funding details change

Part 1 - Parent or Carer Funding Claim Form (PDF, 292 KB)

PDF Template -

Part 2 - Parent / Carer Funding Claim Form (PDF, 215 KB)

Part 3a - Parent / Carer Funding Claim Form - Autumn Start (PDF, 231 KB)

Part 3b - Parent / Carer Funding Claim Form - Spring Start (PDF, 233 KB)

Part 3c - Parent / Carer Funding Claim Form - Summer Start (PDF, 233 KB)

Word Template -

Part 2 - Parent or Carer Funding Claim Form (Word doc, 234 KB)

Part 3a - Parent / Carer Funding Claim Form - Autumn Start (Word doc, 212 KB)

Part 3b - Parent / Carer Funding Claim Form - Spring Start (Word doc, 212 KB)

Part 3c - Parent / Carer Funding Claim Form - Summer Start (Word doc, 213 KB)


Ready Steady Go for Funded Childcare - These help families to navigate the pathway to the correct entitlement for the age of their child and eligibility.

Ready Steady Go - SPRING VERSION (PDF, 158 KB)

Ready Steady Go - SUMMER VERSION (PDF, 157 KB)

Ready Steady Go - AUTUMN VERSION (PDF, 158 KB)


Provider Documentation

Parent / Claim Form Guidance (including mail merge option and the templates) (PDF, 786 KB)

Funding Weeks Calculator (Excel doc, 31 KB)

Cycle of Eligibility Chart (PDF, 56 KB)

Calculator Templates

These calculators are shared to help providers calculate the funded hours to be claimed by families.

Template - Parent / Carer claim form (Excel doc, 43 KB)

Template - Change of hours (Excel doc, 51 KB)

Template - Annual calculator - Summer born children (April to August) (Excel doc, 58 KB)

Template - Annual calculator - Autumn born children (September to December)) (Excel doc, 58 KB)

Template - Annual calculator - Spring born children (January to March) (Excel doc, 58 KB)

Template - Estimates and Actuals (Excel doc, 100 KB)

Early Education Funding Rates and Payments

Click the link for more information.

Hourly rates

Funding payment dates


Early Years National Funding Formula (EYNSFF)

Annual Budget Guidance

Annual Budget Statement (Excel doc, 23 KB)

Estimate your Deprivation Supplement (Excel doc, 145 KB)


Provider Payment Details

Provider bank and remittance details form (Word doc, 42 KB)


Other Guidance

Financial Good Practice (PDF, 97 KB) for Early Years Providers

Completing your Census Return (PDF, 846 KB) 

Early Years Procedures

Complaints (funding entitlement)

Appeals (withdrawal or suspension of funding or a request to repay)

Data Protection

Guidance - Data Protection and Password Management (PDF, 93 KB)

Children and young people privacy notices

Receiving and Sending Secure Emails  (PDF, 184 KB)

Other Early Years Funding

Early Years Funding

  • Start-up
  • Developing childcare places
  • Quality & inclusion
  • Wraparound
  • Smarter working 

SEND Funding

 

If you do not find what you are looking for please contact the Early Years Finance team by email at earlyyearsfinance@norfolk.gov.uk

 

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