Prejudice-based incident reporting

Norfolk County Council request that all schools and educational settings submit a prejudice-based incident report at the end of the academic year. This includes a nil return, meaning we need all settings to complete a report even if they have not recorded any incidents.

What are Prejudice-Based Incidents (PBIs)?

These are actions perceived to be motivated by bias against protected characteristics like race, religion, gender, gender reassignment, sexual orientation, disability, pregnancy or age. They can affect anyone in the school community—students, their families, staff, or visitors.

How should schools and settings record PBIs?

Schools should be recording prejudice-based incidents and actions taken, on their internal systems as part of their safeguarding procedures. Each year we ask Norfolk schools to use this information and submit an annual report for the academic year 24/25. We ask schools to complete the form at a convenient time before the form closes on Friday 24th October 2025. Now is a good time to check your internal reporting is up to date so you are ready to complete the form. We ask for minimal information, number of incidents, nature of incident and type of incident. No names of children are taken. The form is accessed via the My School site (opens new window). The reporting form includes a nil return option; we would like all settings to complete a report even if they have not recorded any incidents.

What support is available to help understand, prevent, respond to and teach about prejudice-based incidents in school?

We have created a One Minute Guide and for those needing a deeper dive, a Padlet, offering information and helpful signposting in an accessible format. This is part of our EDIB offer of fully funded support to Norfolk schools which includes Toolkits, Padlets and the option of a bespoke support surgery from an Inclusion Adviser.

Why is it important to complete the PBI reporting form?

Reporting will help Norfolk County Council and its partners plan better support for children, young people and their families and help promote a culture of respect, equity, and inclusion in schools.

What if I am a Norfolk school needing additional support in this area?

If, after exploring the links above, you require support around the reporting process, managing prejudice-based incidents or wider Equity, Diversity, Inclusion and Belonging from an adviser or have additional queries, please call 0333 313 7165. This phone line is open on weekdays, from 9am to 5pm.