School Consultations

A well-prepared consultation document is a good place to start because it helps set a clear, shared understanding from the outset. It outlines the reasons and rationale behind any proposed change, helping stakeholders understand why it's being considered. Taking the time to explain this clearly in your first communication builds trust, invites constructive feedback, and avoids confusion or speculation later in the process.

Once your consultation document is written, it can be helpful to pause and read it with fresh eyes. Ask yourself: Have I set out the full picture? Does it reflect both the potential benefits and the possible drawbacks?

You can find a downloaded template documents and accompanying letters here, that you can adapt to suit your needs.

Introduction

• Title of the consultation
• Organisation name/logo
• Date of publication
• Introduction

The Proposal

• Overview of the consultation- 'Our Proposal'
• Rationale; Key objectives and reasons for consultation 'Why are we suggesting this proposal?' and 'What are the benefits of the proposal?'
• Acknowledgement of the limitations and challenges and any mitigations.
• What will not be included, 'What is not in scope?'
• Details on costs
• Equality impacts and assessments undertaken

Involvement

• Methods of engagement (surveys, meetings, online submissions, etc.) 'How can you have your say?'
• Timeline for decision-making and implementation (who are the decision makers), 'What happens next'
• Next steps after the consultation closes
• Consultation timeline table
• Response form (if required)
• Contact details for further inquiries
• Web links to additional resources or related documents

Data Protection and Confidentiality

• How responses will be used
• Anonymity and data privacy considerations